Seniors Minutes

10/291 Apologies – None

10/292 Present - Mike Norris (MN), Ted Bullock (TB), Alastair Kirk (AK),

Peter Chafer (PC), Alf Moreton (AM), Terry Ryan (TR).

10/293 Minutes of previous meeting on 14th January 2010 - agreed.

10/294 Matters arising, not covered elsewhere in the agenda –

a. Re: 10/285d – Honours boards now all mounted on walls, thanks to TB and helpers.

b. Re: 10/288a – No confirmation of proposals as yet.

c. Re: 10/288b – Dave Jukes and Andy Legge to hold joint role as handicap secretaries.

d. Re: 10/289b – Somerset Golf would consider extra tee times, but would insist all groups go off as 4 balls.

10/295 Seniors Competitions and Matches –

a. 2010 Competitions and Opens – All dates and fixtures are as published.

b. Matches and Fixture Dates – All dates and fixtures are as published.

10/296 Administration & Social –

a. Treasurers Report – AK presented the accounts for the month; funds continue to be satisfactory, with available funds of £358.90.

10/297 Report from General Committee –

Drainage work on the 3rd & 12th holes now completed. Drainage work should be continuous throughout the year and involve the whole course.

 

10/298 Any Other Business

a. The purchase of a replacement compressor was proposed by the Mens section, a 1/3 contribution to come from the Seniors Section, 1/3 from the Mens Section and 1/3 from Somerset Golf. This proposal was not approved by the Seniors Committee.

b. Away Days: Dates and venues, 7th July at Dudsbury,

2nd September at Bristol, the cost will be £37.00 per event; this includes a bacon roll and coffee on arrival and after match dinner.

c. 1) Tee off order on Monday Roll up first twelve to register to go off first.

2) Slow play how we can address it. TB and AM to look at ways to ease the problem.

d. Registration of new members. AM to ensure all new members fill in new application form.

e. Handicap review. The Seniors committee will be required to reassess senior’s handicaps. TB MN and AM have agreed to form the required handicap committee, the first meeting will be held on 25th February2010.

f. Request to General committee from TB. On the 9th and 14th green, TB asks if it could be possible to provide a marker to show the pin placement on the green. In mixed matches TB is concerned that Ladies who occupy the 8th tee box before the Men have teed off are exposed to an unacceptable risk of being hit, especially when they hide behind the leaf cover and then cannot see a ball approaching. Will the Club please consider erecting a small tasteful screen to protect them?

10/299 Date of next meeting – Thursday 25th March 2010 - 10.00am

 

10/282 Apologies – None

10/283 Present - Mike Norris (MN), Ted Bullock (TB), Alastair Kirk (AK),Peter Chafer (PC), Alf Moreton (AM), Terry Ryan (TR).

10/284 Minutes of previous meeting on 10th December 2009 - agreed.

10/285 Matters arising, not covered elsewhere in the agenda –

a. Re: 09/278b – Fixtures and matches – dates all agreed.

b. Re: 09/279d – No decision on away days. Dates as previously minuted.

c. Re: 09/280a – Meal on Captains Day to support Captains charity: decision delayed until later in the year.

d. Re: 09/280b – Three display boards should be available to accommodate Captains Cup, Veterans Vase and Drums Hill Masters. We can if necessary double up with one board accommodating two competitions.

10/286 Seniors Competitions and Matches –

a. 2010 Competitions and Opens – Bill Sturman reports Millennium Trophy salver to be engraved with winners from year 2000 to date. The organisation for the other Opens is now complete.

b. Matches and Fixture Dates – All dates and fixtures agreed.

10/287 Administration & Social –

a. Treasurers Report – AK presented the accounts for the month; funds continue to be satisfactory, with available funds of £866.61.

10/28 Report from General Committee –

a. PC has proposed to the General Committee in an effort to ease the organisation of fixtures for competitions and matches that;

 

1. Dates for major Orchardleigh events, such as Club Championship, Open Week and other Open days should be set by the General Committee two years in advance, (so in January those for 2011 and 2012 should be agreed and published within the Club).

2. Avoiding these dates, Sections/Team Organisers will then plan fixtures on the following days of the week:

• Avalon League – Saturdays/Sundays

• Seniors – Tuesdays and Thursdays

• Ladies Alliance/ Friendlies – Mondays and Wednesdays

• Stragglers – Wednesdays and Sundays

• Mixed Matches – Sundays.

This note has been approved by Somerset Golf.

TB has agreed in principal with the proposal.

b. PC reports that Dave Dukes has expressed a firm interest in becoming handicap secretary for the mens section of the club to ensure compliance with CONGU requirements.

 

10/289 Any Other Business

a. AK and TB would like the 9.00am winter tee times on a Monday Roll Up to be reconsidered at the next AGM.

b. AM to look in to the availability of extra tee times for Monday Roll Up between April and September.

AM to check maximum attendance and write to Somerset Golf to put our case forward.

10/290 Date of next meeting – Thursday 18th February 2010 - 10.00am

09/274 Apologies – None

09/275 Present - Mike Norris (MN), Ted Bullock (TB), Alastair Kirk (AK),

Peter Chafer (PC), Alf Moreton (AM), Terry Ryan (TR).

09/276 Minutes of previous meeting on 3rd November 2009 - agreed.

09/277 Matters arising, not covered elsewhere in the agenda –

a. Re: 09/268b – There seems to be a reluctance to allow us more than 8 tee timed for Seniors Roll up. PC to follow up in new year as it could be a problem at times of high attendance.

b. Re: 09/268c – It was agreed that any new member to the Seniors without a CONGU-recognised handicap will be required to play in three qualifying competitions, (individual medal or stableford), to enable accurate assessment of his handicap prior to his being eligible to win a prize.

c. Re: 09/271a – It has been confirmed that the subsidy from the club will continue for the Seniors captain.

09/278 Seniors Competitions and Matches –

a. TB has finalised Fixtures list for 2010.

b. Possible conflict of interest - 1st July, home match against Saltford may clash with Ladies match at home and a Stragglers match. TB to investigate possible switch with Saltford to play home match away and away match home keeping the same dates. MN to talk to Jim Wordsley about possibility of moving Stragglers match.

c. TB feels framework for fixtures needs to be organised by all groups as early as possible for the coming season to give us more freedom in choice of dates, PC to follow up.

09/279 Administration & Social –

a. Treasurers Report – AK presented the accounts for the month; funds continue to be satisfactory.

b. Seniors Dinner – All payments made, apart from 4 which will be received shortly.

c. Trophies and cash prizes have all been organised for presentation at the Christmas Dinner.

d. Away Days – It has been agreed in principal that there will be 2 Away Days in 2010; possible dates 9th July 3rd September.

09/280 Any Other Business –

a. MN proposed that we might be able to use surplus Seniors funds to generate cash for charity by funding a meal at the Captains Day in return for a donation from participants.

b. The Seniors have funded new display boards and Bill Ford has fitted the boards. The committee has proposed that they should be used for the Captains Cup and Drums Hill Masters. PC will follow up with General Committee.

c. AK confirmed there will be as usual a donation of £300.00 to the Orchardleigh Staff party.

 

 

09/281 Date of next meeting – Thursday 14th January 2010 - 10.00am

Minutes Of Meeting 3rd November 2009

 

09/265 Apologies – None

09/266 Present - Mike Norris (MN), Ted Bullock (TB), Alistair Kirk (AK),

Peter Chafer (PC), Alf Moreton (AM), Terry Ryan (TR).

 

09/267 Minutes of previous meeting on 23rd September 2009 - agreed.

 

09/268 Matters arising not covered elsewhere in the agenda –

a. Competition Secretary to invite previous secretary to deputise as Competition Secretary if required. If the former Comp. Sec. is not available the Comp. Sec. is responsible for finding an alternative.

b. It is thought that currently 8 tee times are not enough on the Monday Roll Up. The Seniors Captain will ask the Director of Golf to extend this to 10 tee times.

c. The Committee introduce a new rule that new members to the Seniors will be required to play 3 qualifying rounds of golf, with the Seniors Section before they are awarded an established handicap. During this period they are not eligible to win cash prizes or trophies. The Captain / vice Captain are asked to approach the Club Handicapper and agree this provision with him. New members would be required to pay £1.00 to the Seniors fund and 50p for 2 spot during this probationary period.

09/269 Seniors Competitions and Matches –

a. Bill Sturman to run Millennium competition, Andy Anderson to run Seniors Individual Open competition, John Collings to run 4 BBB Competition.

b. Millennium Competition 7th June 2010

Singles Open Competition 22nd June 2010

Saltford Match 1st July 2010 – Now Confirmed

Seniors Pairs Competition 27th July 2010

Seniors Invitation Day 15th October 2010

09/270 Administration & Social –

a. Treasurers Report – AK presented the accounts for the month; funds continue to be satisfactory, the seniors funds after provisions are £2093.12. TB proposed that the £1469.55 raised by Captains charity should be rounded up to £1500.00, seconded by AM.

b. Seniors Dinner – It was agreed that the cost of the meal would be £19.70 per head including 2 bottles of wine per table. The subsidised cost of the meal would be £16.00 per head including 2 bottles of wine per table. It was proposed and seconded and unanimously agreed that no guests would be invited to the seniors dinner this year.

c. AGM Report back – It was suggested at the AGM that part of the Seniors funds could be used to subsidise by 50% a second ‘Away Day’ in 2010, possibly May or early September.

09/271 Reports from General Committee –

a. PC reported that is likely that the Seniors Captain will no longer get a subsidy but seniors will still be required to pay a levy. The Seniors Representatives on the General Committee were invited to re-negotiate this decision at their next meeting. The Seniors Committee will be unhappy to continue the levy if some of the proceeds do not go to the Seniors Captain.

b. PC advised there is a suggestion that membership will run from April and the Bronze membership is likely to be abandoned.

09/272 Any Other Business –

a. Invitation Day – Visiting golfers qualify by being over 55 years, as before. Prize money should be spread wider.

b. AM to formulise instruction for computer operation for Monday Roll Up registration.

c. Confirmation of date for AGM for 2010. This will now be moved from October to November to fall in line with Somerset Golf accounting period.

d. TB confirmed that Bill Ford has kindly offered to remove the redundant heater from over the front door at no cost and replaced with Seniors display boards, but this will need prior permission from the Director of Golf – PC will ask him.

 

09/273 Date of next meeting – Thursday 10th December 10.00am

 Seniors Section 14th Annual General Meeting

Monday 12th October 2009

 

Minutes

 

1.Present – Ian Buchan, Brian Burgess, Norbert Crossley, Alastair Kirk, Mike Norris, Bill Sturman

                     plus thirty-one other members.

 

 2.Apologies – Peter Forth, John Millns, Mike Small.

 

 3.Minutes of the 13^th AGM – Approved proposed by David Chalker and seconded by Andy Anderson.

 

 4.Matters arising from minutes of the previous AGM – none

 

 5. Reports of the officers

 

(a) Treasurer – Alastair Kirk presented the report and financial statement, which at £2199.62, showed a 10% increase in disposable funds over the previous year. Staff gratuities collected at home matches total £180.50, provisions have been made to increase this to £300 in line with last year. Opens and the Millennium Trophy generated a profit of £465.03, an increase of 25%, despite the Mixed Open having had to be cancelled. The Captain’s charity has so far raised £1183.32, with proceeds from the Invitation Day still to come. Acceptance of the report was proposed by David Chalker, seconded by Andy Anderson and approved unanimously.

A suggestion was made by David Chalker that next year’s committee might consider allocating some of the increased funds being generated to supporting more prestigious away day venues. 

          (Report and Statement Appendix 1 & 1a)

 

(b) Competitions' Secretary – Ian Buchan reported that there were some very positive outcomes apparent in the last twelve months. The change in ownership has seen improved investment and consequent course improvements, and the section has welcomed seven new members of five of whom were new to the club. There had been much debate about the introduction of qualifying games throughout the summer, but the decision was vindicated by an increased turn out at Monday roll-ups. The larger numbers allowed us to increase monies paid out in prizes and other benefits. Following a proposal from a member it was agreed to present trophies to both division one and two monthly medal winners. This is retrospective to the start of the 2009 season. Some concerns were raised over the time slot available for the Monday block booking but the arrangements arrived at with the new owners are working well. Ian commended those who took part in the various knock-out competitions, all but one of which has been completed on time. He thanked all members for their help and support over the last two years, with special thanks to Dennis Perry for his help in organising and ensuring impartiality in making the knock-out competition draws.

 

                   Winners of summer competitions were:-

 

  1.          Winter Eclectic Div. One – Peter Maunder

  2.        Winter Eclectic Div. Two – Alastair Kirk

  3.        Veterans’ Vase – John Salmon

  4.       Captains Cup – David Chalker

  5.       Seniors Championship – Peter Forth

  6.       Monthly Medals

Division One – Terry Ryan, Tony Northeast (May & September), Brian Francis, Peter Forth, Ted Bullock.

Division Two – David Naish, Ian Buchan, Phil Mays (June & September), Robert Harris, Des Lock.

1. Singles Knock-out (White Tees) – Jim Worsley
2. Singles Roll-up Knock-out ( Forth Cup) – To be advised
3. Pairs knock-out – Brian Francis & Colin Tremellen
4. Singles Plate – Martin Mack
5. Drums Hill Masters Trophy – Terry Ryan

(Report Appendix 2 & 2a)

 

(c) Fixtures' Secretary – Bill Sturman reported that a total of twenty-four matches plus the Milfield match were played during the year, a reduction of six on 2008. The deleted fixtures were ‘Broome Manor’, ‘Bowood’ and ‘Sherborne’, but we added Wells. Next year would see the revival of the fixture with Cumberwell Park, and we are also adding our sister club, Long Sutton, to the list. Bill reminded members that, as mentioned last year, match fixtures were kept under constant review by the Committee and that they would be considering fixtures with ‘The Bristol’ and a number of other clubs who had expressed a wish to play us.

As Bill had decided to step down as Fixture Secretary at the start of the year, Ted Bullock kindly agreed to be co-opted onto the committee with a view to taking up the appointment for 2010, subject to member approval. Bill has served on the committee in one capacity or another for ten years, and thanked everyone for their support over this period and wished Ted and the new committee a successful 2010. Finally he indicated that he would be prepared to continue up dating the web site with ‘Seniors’ information.

(Appendix 3)

 

(d) Captain – Brian commented on the way the year had flown by and that he had had a most enjoyable year as Captain. Co-operation from members in filling teams for ‘Friendlies’ was super, and when occasionally a late replacement had to be found there was always someone immediately available.

Despite early results not being encouraging, once the sun came out and ‘warmed the blood in our veins’ we stared to win and ended the season with nine wins, twelve losses and three draws. The most memorable win was Tidworth where we won 4 and 2, inflicting their first home defeat in two years. Brian congratulated Terry Ryan for his Hole in One in the home match against Tidworth. Brian’s target for this year’s charity, Dorset & Somerset Air Ambulance, was £1000. Funds raised to date are already in excess of £1100 with revenue from the ‘Invitation Day’ still to come.

He congratulated all the winners of domestic games and competitions and looked forward to presenting the prizes at the Seniors Dinner.

In conclusion he thanked all members of the committee who had ‘done a sterling job, sometimes under the most trying circumstances’.

He then handed the meeting over to Mike Norris next year’s captain.     

         (Report Appendix 4)

 

6.  Captain 2010 – Mike Norris, Mike congratulated Brian on a successful year and chaired       the rest of the meeting.

 

7.  Captain Elect 2011 – Mike nominated Peter Chafer, passed unanimously.

 

8.  Nominations for committee 2010 – There were three new nominations for the committee.         Alastair Kirk indicated that he was prepared to serve a further year. The nominations were   passed unanimously.

 

Fixtures' Secretary                       - Ted Bullock

Competitions' Secretary               - Alf Moreton

Treasurer                                      - Alastair Kirk

Secretary                                      - Terry Ryan

 

9.    Items from the Committee

 

The proposal from the committee to bring the administrative year in line with other sections of the club requires the following amendment to Seniors Procedural Guidelines clause 4a.

 

“With effect from January 2010, the administrative year will run from 1^st January until the 31^st December. With effect from January 2011, Office holders will take up their appointments on January 1^st each year”.

 

This was agreed unanimously. A further amendment proposed by David Chalker and seconded by Andy Anderson that as a consequence the date of the AGM should be changed from October to November was also approved unanimously.

 

10.    Items from members 

 

The following items proposed by members were discussed

 

1.  
   1. Senior Pairs Knockout Competition – ‘ Seniors can either select their own partners or opt for their names to be entered in a draw’ – withdrawn, not put to meeting.

 

1.  
   1. Procedural Guidelines amendments

 

                                                              i.      Paragraph 3a. – add ‘An assistant Competitions Secretary is appointed to deputise for the Competition Secretary. The Assistant Competitions Secretary shall have no voting powers.’ – Proposed by Andy Anderson, seconded by Keith McLeod – proposal carried by eighteen votes to eight.

                                                            ii.      Paragraph 6d ii, Competition Secretary – delete ‘Organise the Seniors’ Opens’ – Proposed by Andy Anderson, seconded by Philip Mays was approved unanimously.

                                                          iii.      To amend Annex ‘A’ paragraph 1 a. as follows – Delete ‘A roll-up takes place every Monday; the tee is reserved between 0930and 1100hrs in the winter and 0900 and 1030hrs in the summer’ – Insert ‘A roll-up takes place every Monday, the tee is reserved between 0900 and 1030hrs. Proposed by David Chalker, seconded by Andy Anderson was approved unanimously.

                                                          iv.      To add to paragraph 1. c. ‘During the summer months, between April and September, at least four qualifying Stablefords are played off the white tees’. Proposed by David Chalker, seconded by Colin Horn – proposal rejected by nineteen votes to eleven

 

 There being no further business, Mike Norris thanked the members for attending, reminded everyone that the next big social event was the Seniors Dinner on 12th December, encouraged members to sign up for ‘Friendly Matches’ next season and advised that next year’s away day would be during the first half of July, venue to be decided. He declared the meeting closed at 0910hrs.

Minutes of Meeting on 23 September 2009

 

09/256   Apologies – Ted Bullock

 

09/257   Present – Brian Burgess (BB), Ian Buchan (IB), Alastair Kirk (AK), Mike Norris (MN),

Bill Sturman (BS), Norbert Crossley (NC).

 

09/258   Minutes of meeting on 14 August 2009 – agreed.

 

09/259   Matters arising not covered elsewhere in the agenda – none

 

09/260   Seniors Competitions and Matches.

 

                Competitions

 

1. Trophies – after further discussion it was agreed that a proposal received from Andy Anderson, seconded by Gerald Williams that a trophy should be presented to Division 2 Monthly Medal winners should be adopted. These will be awarded retrospectively for the 2009 season.

Note to review condition of all trophies for refurbishment or replacement if found necessary.

 

            Friendly Matches

 

1. West Wilts away fixture confirmed for Friday 8 October 2010. 

Dates for Cumberwell fixture for 2010 yet to be confirmed.

Long Sutton, match arranged away on Wednesday 8 October2009. Also added to fixture list for 2010, away on 20 April, home 7 September.

Fixture list for 2010 now full, decision on possible fixture with Bristol deferred to 2011 season.

 

09/261   Administration and Social

 

1. Treasurer’s Report – AK presented the accounts for the month; available funds continue to be satisfactory. Cash available after provisions is £2187.62. Note for future committee review of funding support for senior’s activities or alternative/additional options.
2. AGM 12 October 2009, agenda and arrangements discussed – a number of proposals received from members.
3. Competitions Secretary – duties to be reviewed by the new committee after AGM.
4. Seniors Conference 2009 Porthcawl – agreed nor to attend this year.

 

09/262  Club Committees.

 

1. General Committee – the main points from the meeting on 15 September were as follows: -
   1. Opens 2010 – Seniors will run Millennium, 4BBB and Singles
   2. Green fees for Opens for 2010 - £10
   3. Vouchers and Prizes can be redeemed in Pro Shop or any other activity at Orchardleigh or Long Sutton.
   4. Home Friendly matches 2010 will start at 1200hrs.
   5. Seniors Dinner confirmed for 12 December 2009.
   6. Signing in book – It is imperative that all members and guests sign in when taking part in any activity at the Club to ensure that they are covered by the Club’s liability insurance. 

 

09/263  Any other Business – None 

 

09/264   Date and time of next meeting, Friday 9 October 2009, at 0900hrs.